Policies

1. Registration/Seasonal Fee: $50 per family

1.1. Stroke School: The fee is assessed at online registration and will be invoiced every season as with all TMEC groups regardless of meet attendance. The seasonal fee is invoiced at the start of the sort course season (September) and long course season (April).

1.2. Competitive Swim Team: The fee is charged twice per year at the start of the short-course season (September) and long-course season (April).

1.2.1. New swimmers joining any of our groups 1-month before the start of the next season will not be charged for the up-coming season. (i.e. a swimmer joining the club in March will be not have to pay both the short course and long course fee).

2. USA Swimming (SCS) Annual Registration: $30 with 2 meet maximum for 12 and Under or $86.00 per swimmer for unlimited meets- DOES NOT PAY FOR MEET ENTRY FEES

2.1. Paid via the link emailed to you from the Registration Information email and/or the link sent to you for renewals yearly and covers a January through December calendar year.

2.2. Current Swimmers: Pay annually, due by December 31st

2.3. New Swimmers: Pay at registration before joining the team and having accounts approved.

2.4. Swimmers may not train with Temecula Tritons Swim Team unless he/she is current with SCS registration.

2.5. There are two options for USA Swimming (SCS) Registration. (1) 12 Years and Under: $30 required registration for a maximum of 2 meets per swimmer, per calendar year. (2) Over 12 Years Old: $86 for unlimited meets per calendar year (this registration does not cover the entry fees to register for a meet, see meet fees below)

3. Monthly Training Fee: Depends on practice group

3.1. Monthly amounts range from $96.00 to $182.00 (see Training Fee Schedule) and are due on the 1st of each month. Your account is on auto renew every month unless requested to cancel per our cancellation policy below. Autopay is encouraged through your online billing account with echecks and Visa, Mastercard, Discover, and American Express cards all accepted. This monthly fee does not cover meet entry fees.

3.2. A $10 discount per additional sibling swimmer
Monthly Dues
The following represents the TMEC training groups and the associated monthly dues schedule:

Stroke & Competition Readiness School

Practice Group	Monthly Fee	Length of Practices
Stroke School #1	$96.80	30 minutes
Stroke School #2	$108.90	30 minutes
Pre-Competitive	$114.95	45 minutes

Competitive Groups 10-Under

Competitive Groups 11-over

Senior Level Groups

4. Swim Meet Entry Fees:

Varies Depends on level of meet and number of events to swim.

4.1. Amounts range based on the level of meet the swimmer is attending. Head Coach(s) will identify travel swim meets in which the team participates. Members may sign-up online to compete in meets, and entry fees are invoiced to your account with payment the month of the swim meet.

4.2. If enrolled in a meet and plans change after the Meet Entry Deadline, the fee cannot be refunded and your account will be charged (the meet entry fees have already been sent to the host).

5. Service Hours Requirement

Please read the FULL service hours policy via the Service Hours Policy tab above.

5.0. Families of swimmer in competitive groups are required to complete service hours

5.1. Stroke School #1 (Free, Back), Stroke School #2 (Breast, Fly), Pre-Competitive and Competitive Readiness (Fitness) will be exempt from service hours. Age Group #1, Age Group #2, Age Group #3 Bronze, Junior Bronze (Bronze), Junior Silver (Gold #2), Junior Gold (Gold #1), Senior Bronze (High School), Senior Silver (Senior #2), and Senior Gold (Senior #1) will need to complete 10 service hours by March 31, 2024.

5.2. Failure to fulfill the service hours requirements will result in a $20 per hour charge for unfulfilled hours at the end of each season. If your account is deactivated before the end of the season your service hours will be prorated and you will be invoiced for the missed hours upon/shortly after deactivation.

5.3. Hours are logged manually after receiving logs. Initials after competing the job must be next to your sign up slot to receive credit.

5.4. Jobs are your responsibility whether signed up personally or by the head coach. Failure to fulfill or find a replacement will result in a $75 charge.

5.5. Prefer to not complete the service hours- There is a “buy-out” option.

6. Fundraising

6.1. TMEC is a non-profit organization. Participation by families in fundraising is necessary to keep dues down and swimming affordable. Each family is required to participate in fundraising by contributing $100 per year for competitive group swimmers or $50 per year for non competitive swimmers. All families are required to participate. If you have a swimmer(s) in a non competitive group and a swimmer(s) in a competitive group, your family is required to participate in the full $100 fundraising per year requirement. Information on fundraisers will be made available through e-mail and on the website. The Ways and Means Director is in charge of fundraising. Any fundraising leftover that was not fulfilled by the end of the year is invoiced in November/December.

6.2 The full fundraising policy and forms are available for review and download in the website library.

6.3 All fundraising events or activities need prior approval by the Board of Directors.

6.4 Those wishing to conduct a fundraising activity or event must first submitted an Events Request Form within a reasonable amount of time to fundraising@tmecswim.com where it will be processed.

6.5 All collected funds at the conclusion of the activity or event must be turnover to the Treasurer with all monies recorded on the Money Count Worksheet found on the website Library.

7. Past Due Invoices

7.1. Invoices not paid within 15-days of due date are subject to a $25 late charge

7.2. Invoices that exceed 60-days past due will subject the swimmer to suspension from practices in addition to jeopardizing entry into Southern California Swimming meets. The billing system and coaches will attempt to notify members when invoices are in the arrears.

7.3. Requests from members to continue practices while in the arrears must be presented to the board.

8. Late Swimmer Pickup

Swimmers have a 15 minute window from the end of their practice to be picked up. If swimmers are picked up after that 15 minute window then a $25 fee will be applied for each 15 minute window.

9. Refunds

Refund Requests will not be honored once payments have been processed. In extenuating situations, WRITTEN requests with outside documentation (i.e. doctors note) will be reviewed on a case-by-case basis.

10. Cancellation

To cancel membership, email tmecsecretary@tmecswim.org or coachnicole@tmecswim.org with the swimmer’s first and last name at least 7-days before the next billing cycle which begins on the first of every month. Verbal notification is not sufficient and requests must be sent via one of the two emails above to be sufficient notice. 

For accounts deactivated with no swimmer’s active there is a $50 family reactivation fee upon returning in the future.